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Cataphora's Corporate Applications
Cataphora's suite of applications (C-Evidence™, C-Relevance™, and C-Analytics™) enables corporations to comply with a multitude of their legal and internally enforced obligations.
Cataphora offers corporations an array of applications for:
- Compliance
- Data retention
- Multi-litigation management
- Document review and analysis
- Internal and governmental investigations
Compliance
Classical compliance monitoring is doomed to fail
As has recently been dramatically illustrated, failures of compliance monitoring can have devastating financial consequences for an organization. Current compliance monitoring is doomed to fail because of a number of obvious flaws:
- Overly narrow focus: They are narrowly concentrated on specific transaction systems and blind to all other electronic records
- Static: They are fatally reliant on rigid sets of patterns instead of expressing more flexible behavioral frameworks
- Incomplete: Rules are added to detect previous breaches but don't detect new (let alone imaginative) ways to breach compliance
- High-maintenance: Racing to add always more static patterns in the hope of covering everything only leads to ever more false positives, obfuscating the very information the system has been designed to search for.
More than ever before, effective compliance monitoring requires a more global approach.
Variety is the issue, not sheer volume
To adequately address a corporation's compliance needs, an effective system needs to address two main issues:
- Communication channel diversity: Any monitoring approach should handle emails, instant messages, phone texts and many others communication channels, globally cross referencing contexts and time lines
- New idioms: PDAs, phone texting, and instant messages, for example, encourage the creation of short, cryptic messages. Interpretation of these requires both global context and the identification of individuals' communication patterns
Cataphora technology
- No guesswork: We start by building a universe of reference that models actual behavior patterns within the organization. This establishes a reference so that it is not necessary to guess, ahead of time, exactly when, where and which anomalous behavior might occur
- Exhaustiveness: Taking into account the whole range of an individual's behaviors makes it virtually impossible for someone to falsify records. This would amount to tampering with:
- All the relevant, multi-channel conversations of a given set of users
- All the related conversations that have propagated into other groups
- Semantic contextualization: By putting each conversation item into its relevant multi-channel context, Cataphora brings meaning to the content of each individual item so that it can be understood as it was intended, regardless of how short or cryptic the original text might have been.
Data Retention
Enforcing a document retention policy can seem to be a nearly impossible challenge. Whatever your policy may be, entire sections of it can be overridden by legal action, or even the anticipation of legal action. It is not unusual for companies to be sanctioned for destroying documents, even when the well-intentioned destruction is consistent with the company's well-defined policy: it is expected that a company will reasonably anticipate that certain documents could be relevant to a lawsuit, and therefore the company has a duty to preserve them. To ensure compliance with data retention policies, and to avoid the potential of sanctions, you need to identify which documents must be retained and which may - or should - be safely destroyed.
Cataphora's suite of applications will help you automatically pre-categorize documents based on defined criteria. This allows you to consistently and defensibly identify which documents should be retained, and which should be destroyed. And if you choose to utilize Cataphora's suite of tools for multi-litigation management, you are assured that your litigation data will be preserved for the life of the matter.
With C-Relevance, C-Analytics, and C-Evidence, you can proactively identify important documents even before any possible legal action. When the time comes, your attorneys can quickly assess the merits of a case and determine the best course of action.
Multi-Litigation Management
Many of our corporate customers - which include Fortune 500 companies - are engaged in multiple litigation matters every year. Discovery for many of these matters requires analysis and production of increasing volumes of documents that need to be rolled over from one matter to another, oftentimes years apart. As these matters proliferate, it is paramount to accurately and speedily segment and combine newly acquired documents with those used in previous matters.
Additionally, routine compliance with internal data retention polices may not always be sufficient, since relevant documents must be preserved the moment litigation can reasonably be anticipated. Cataphora's suite of applications enables you to incorporate, categorize, segment, review, analyze, and produce to new matters the documents from previous ones, without the taint of institutional memory loss. And this is all accomplished within a single environment.
Document Review and Analysis
With Cataphora's unique patented processing, you get your project started fast - within days of our receiving your data. And C-Evidence provides our corporate clients with the most efficient review environment available. When you are faced with aggressive deadlines, every day counts toward preparing the best possible case. And more efficient review means fewer errors and significantly lower review costs.
You are in charge of every aspect of your electronic evidence review from the very outset. You get results fast, so you can make informed, early decisions about case strategy based on unparalleled insight and mastery of the data. And the last thing you need in the middle of an important matter is the distraction of struggling to get your processes to fit the demands of a new product or service. The C-Evidence platform is supremely configurable to fit your way of doing business. And it is available to you at any time, from any place, via our secure World Wide Web interface.
C-Evidence is designed to help you determine what information is important. To start, we can put aside duplicate documents, spam, and junk e-mail, and do so with more precision than any available alternative. Our automated pre-review can highlight potentially responsive documents, or those that may contain especially pertinent information.
Internal and Governmental Investigations
Cataphora's Investigations Group has expertise in a wide range of investigative areas ranging from fraud and insider trading to employment disputes. We empower our clients with investigative best practices combined with Cataphora's suite of potent proprietary and patented tools - such as C-Analytics - to manage the measureless flow of organizational information. Cataphora is equipped to work with a wide variety of data sources including email, documents, instant messages, and public information to uncover the subtle connections that exist between the various components of any data corpus.
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